What You’ll Be Doing

As a Service & Parts Admin, you'll support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.

• Prepare and submit tender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reports aging reports.

• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.

• Arrange tender meetings, documentation, and prepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Perform ad hoc duties assigned by the supervisor.

Who We’re Looking For

• Minimum GCE 'O' Level (or equivalent)

• Minimum 2 years of administrative experience

• Proficient in Microsoft Office

• Good organizational skills, attention to detail

• Able to work independently and multi-tasking

• Good communication and interpersonal skills

• 5.25 days Alternate Sat, working location at Alexandra and might relocate to Ubi(aug - oct)

• 1 year contract with full benefits & completion bonus

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

As an Admin Assistant, you’ll support insurance claims processing and administration duties in Body & Paint department. This role manages end‑to‑end claim submissions, coordinates with insurers and surveyors, monitors repair progress, and ensures timely and accurate documentation while delivering excellent customer service.

• Assist customers with GIA reporting and insurance claim documentation.
• Prepare repair quotations and all required paperwork.
• Coordinate with insurance companies to schedule surveyor assessments and secure repair approvals.
• Arrange rental vehicles for customers when needed.
• Track parts availability and monitor the progress of repair works.
• Process reimbursement claims such as loss‑of‑use or rental vehicle claims.
• Review and finalize invoices and prepare discharge vouchers.
• Follow up with insurers on outstanding payments, surveyor appointments, and other claim matters.
• Liaise with independent service providers on claim‑related activities.
• Prepare various monthly reports
• Support Customer Service Advisors and reception by answering calls within 3 rings using professional telephone etiquette.

Who We’re Looking For

• Minimum GCE ‘O’ Level or equivalent education.
• Preferred with 2 years of experience handling insurance claims submissions and related administrative tasks.
• Strong network and working relationships with insurance surveyors and insurers.
• Customer‑focused with strong interpersonal skills.
• Able to work independently with minimal supervision.
• 5 days week with full benefits + completion bonus

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Responsibilities:

1. Provide HR operations support 
   • Provide administrative and operational support to HR team members in day-to-day activities.
   • Assist in the administration of: Appraisal process, Organization & Headcount, Leave & benefits, HR events
   • Raise HR payment in Accounting system
2. HR System operations support 
   • Support the implementation and operational activities of the HR System Project.
   • Assist in HR data preparation, cleansing, validation, and migration activities.
   • Support system verification, testing, and user acceptance testing (UAT).
   • Maintain project documentation, test scripts, issue logs, and user guides.
   • Provide first-level support during system go-live and hypercare periods.
   • Assist in user training, communication activities.
3. Adhoc operations support
   • Coordinate project meetings, workshops, and testing sessions.
   • Track project progress, action items, and follow-up activities.
   • Ensure proper documentation and filing of project-related materials.
   • Support ad-hoc HR projects and process improvement initiatives as assigned. 

Requirements

• Degree in Human Resources, Business Administration, Information Systems, or a related field with 1-2 years experience in HR administration, HR operations.
• No experience welcome to apply as on the job training provided. 
• Proficient in Microsoft Excel, PowerPoint, Word, and SharePoint.
• Added advantage with AI, Power automation tools skills 
• Meticulous with data accuracy and documentation.
• Good interpersonal and communication skills.
• 5 days week, Direct contract with MNC

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Responsibilities: 

Learning & Development Administration

• Provide end-to-end administrative support for training activities
• Coordinate training logistics (scheduling, enrolment, venues, materials, attendance)
• Manage course registrations and communicate with participants
• Maintain accurate and up-to-date training records in HR systems (e.g. Workday)
• Track training attendance and completion status
• Support onboarding and orientation programme logistics

L&D Reporting & Data Management

• Prepare and maintain regular training reports and dashboards (e.g. attendance, completion rates, training hours)
• Track training KPIs and generate insights for management reporting
• Maintain training databases and ensure data accuracy and integrity
• Support analysis of training data to monitor trends and identify gaps
• Prepare documentation for audits, compliance, and internal reporting requirements
• Support training grant tracking and claims administration where applicable

Vendor & Financial Administration

• Liaise with training vendors for scheduling and coordination
• Process purchase orders, invoices, and payment tracking for training activities
• Maintain proper documentation of vendor engagements and training costs
• Track training budgets and expenditure records

People Experience Operations

• Ensure accurate tracking, reporting, and coordination of training activities, while providing operational support across employee lifecycle and PX projects/ initiatives.
• Support PX activities, contributing to smooth delivery of PX services and initiatives across the organisation.
• Provide administrative and coordination support to Business Partnering team
• Assist with onboarding/offboarding logistics and documentation
• Support data collation and reporting for BP-related activities
• Respond to PX queries or direct them to relevant stakeholders

Requirements:

• Diploma/Degree in HR/Business Administration with at least 2 years of relevant experience
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Comfortable working in a fast-spaced environment and managing competing priorities.
• 6 months contract with benefits + pro-rated completion bonus
• JOB-00840

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

This role is responsible for the day-to-day upkeep of building infrastructure, ensuring the operational reliability of building services and M&E systems, as well as coordinating with external vendors, managing projects, and overseeing safety compliance activities

Engineering & Facilities Operations & Maintenance (Hard & Soft Services)

• Oversee day-to-day facilities operations across office spaces, common areas, and building infrastructure
• Plan and manage preventive and corrective maintenance programmes for Building and Mechanical & Electrical (M&E) systems, including but not limited to, HVAC, Electrical, Plumbing & Sanitary, Fire Protection systems, and Lifts & Escalators
• Coordinate and monitor soft services (cleaning, pest control, landscaping, waste management, security) to ensure consistent service standards
• Conduct regular inspections to identify defects, safety risks, and maintenance gaps, and ensure timely rectification
• Respond promptly to facilities-related issues, service requests, and stakeholder feedback
• Budgeting & Cost Control - Support budget planning and monitoring

Vendor & Contract Management

• Ensure vendors meet Service Level Agreements (SLAs) and contractual obligations.
• Support tender processes, including preparation of technical specifications, evaluation of proposals, and contract negotiations.
• Monitor vendor performance, conduct periodic reviews, and address service gaps or non-compliance

Compliance & Safety

• Ensure operations comply with relevant regulations, building codes, and health, safety, and environmental standards.
• Conduct safety inspections and support fire drills and emergency preparedness activities.
• Maintain accurate records of maintenance activities, licenses, permits, and inspection reports.

Key Requirements

• Minimum ITE or Diploma in Building Services, Engineering (Electrical/Mechanical/Structural), Facilities Management, or a related field with at least 3 years of relevant experience in Building & Facilities Management
• Candidates with professional certifications such as GMAP, FSM, WEMP and/or LEW (Grade 7 or higher) would be an added advantage
• Strong technical knowledge of M&E systems, in particular on HVAC, Electrical systems
• Strong knowledge of statutory building requirements, safety procedures and regulations and risk management
• Flexibility to work on weekends in emergencies services
• JOB-00796

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.