Key Responsibilities

General Administration

·       Provide day-to-day administrative support to the office and management team

·       Manage mail and courier arrangements

·       Maintain office records, filing systems, and basic documentation

·       Track inventory of facilities, stationery and pantry supplies, and arrange replenishment

·       Support onboarding logistics for new joiners, including locker assignment and printing of staff pass

·       Head the Fire Warden & First Aider’s committee

·       Assist to apply PTW, aircon extensions and be the communication point for building facilities with the building management

·       Covering reception duties in the absence of Receptionist/Admin Assistant

Facilities Support

·       Maintenance, and overall workplace presentation

·       Liaise with vendors, contractors, and building management on facilities-related matters

·       Raise, track all office equipment, and follow up on maintenance requests, repairs, and service issues

·       Support office moves, seating arrangements, and workspace changes

·       Assist with health, safety, and security procedures, including emergency preparedness

• Monitor and replenish first aid kits in line with workplace safety standards

·       Replace ceiling light tubes when necessary

·       Move and set-up café furniture for events

·       Oversee regular pest control services, maintenance services (when required) this will normally be after office hours or on a weekend

·       Ensure AED, fire extinguishers, hose reel are maintained and serviced

Coordination and Stakeholder Support

·       Work closely with your Manager to support office operations

·       Coordinate with external service providers to ensure timely resolution of workplace issues

·       Support office projects, workplace initiatives, and process improvements

·       Help ensure compliance with company policies, workplace standards, and operational procedures

Requirements

·       Minimum GCE ‘O’ Level, NITEC, Diploma, or equivalent

·       3–5 years of experience in office support or facilities coordination

·       Strong organisational and multitasking skills with the ability to prioritise effectively

·       Good interpersonal skills and initiative

·       Proficient in Microsoft Office applications

·       Able to work independently with minimal supervision and as part of a team

·       Experience liaising with vendors, building management, or workplace service providers is preferred

• Knowledge of workplace safety and compliance standards is an advantage