Senior Executive, Workshop (Special Vehicles)

Working Location & Hours

• Working Location: Queenstown
• Working Hours:
  • Monday to Friday: 8.30am – 5.30pm
  • Alternate Saturdays: 8.30am – 12.30pm

Responsibilities

As the Senior Executive, Workshop (Special Vehicles), you will oversee workshop operations, drive performance optimization, and support specialized vehicle programmed, including government-related contracts.

Workshop Operations & Performance

• Manage daily workshop operations to achieve monthly turnover and productivity targets through effective utilization of manpower, equipment, and tools
• Monitor key operational metrics, including workshop loading, work-in-progress (WIPs), rollover vehicles, backorders, expenses, and productivity reports
• Identify and implement process improvements to enhance operational efficiency, productivity, and overall performance

Safety & Compliance

• Ensure full compliance with Workplace Safety and Health (WSH) regulations
• Maintain a safe, clean, and well-organized workshop environment
• Conduct regular Toolbox Meetings and reinforce safety best practices across teams

Special Vehicles Operations

• Oversee end-to-end Special Vehicles workflow, including job planning, on-site support, and progress tracking
• Coordinate closely with key stakeholders and external agencies to ensure timely updates, service delivery, and operational alignment

Materials, Inventory & Logistics

• Manage materials planning, procurement, inventory control, and warehouse operations for special vehicle parts and tools
• Ensure proper parts issuance, warranty handling, and accurate documentation for all materials movement
• Liaise with vendors to negotiate pricing, delivery timelines, and ensure compliance with technical specifications
• Issue Certificates of Conformance (COC) and ensure adherence to required quality standards

Commercial & Administrative

• Oversee quotation, invoicing, and delivery processes to ensure accuracy and timely execution
• Support parts sales and administrative functions within the Special Vehicles division

Continuous Improvement

• Continuously review and improve systems, workflows, and processes to enhance operational efficiency and service delivery
• Undertake ad hoc projects and assignments as required by management

Requirements

• Degree in Engineering, Automotive, or a related field
• Proven experience in workshop operations management, preferably in automotive or specialized vehicle environments
• Strong leadership skills with experience managing teams
• Familiarity with Workplace Safety and Health (WSH) regulations and safety practices
• Strong analytical, organizational, and problem-solving abilities
• Ability to collaborate effectively with internal stakeholders, vendors, and external agencies
• Job Reference - JOB-00563