Job Description

• Manage the management’s agendas, schedules, and appointments; assess and prioritize invitations;
• Coordinate meetings with Singapore authorities; arrange in-person and online appointments;
• Receive visitors, screen and handle telephone calls and written inquiries with poise;
• Assist with official correspondence, including the drafting of meeting notes;
• Maintain filing systems for electronic and hard copy documents, and the company’s official contact list;
• Proactively plan and coordinate the management staff’s official travel;
• Support high-level and official visits, prepare agendas, and provide on-site assistance;
• Oversee the organization and coordination of events;
• Manage VIP room and airport pass requests, immigration facilitation, and VIP reception logistics;
• Prepare meeting notes and serve as liaison between the company and all Singapore authorities;
• Handle all administrative matters related to the arrival and departure of executives;
• Manage logistics, customs, and administrative matters of the company;
• Oversee office equipment, stationery and supplies;
• Oversee maintenance of the management’s office and family; manage logistics and courier requirements;
• Maintain expenses and payments transaction and journal
• Perform some simple bookkeeping entries
• Generate reports
• Any ad hoc duties as deemed appropriate

Requirements:

• You should possess at least a diploma qualification, with proven experience in a secretarial, executive assistant, or protocol-related role.
• You should demonstrate a high level of discretion, reliability, and professionalism.
• You should possess strong organizational skills and the ability to manage multiple priorities effectively under pressure.
• Familiarity with diplomatic customs, protocol practices, and formal correspondence formats would be a distinct advantage.
• You should be proficient in standard office software, including the MS Office suite and digital filing systems.