·       MNC in Town area

·       5 days work week, Permanent role

·       Salary: up to $4200 with good benefits

Key Responsibilities:

Employee Lifecycle Administration

·       Manage end-to-end onboarding, offboarding, and employee transfers for staff and interns in accordance with approved workflows.

·       Coordinate issuance and recovery of staff passes, access cards, lanyards, locker assignments.

·       Ensure system access provisioning and deactivation is performed accurately and in a timely manner.

·       Maintain up-to-date records and trackers to support audit and compliance requirements.

Access, Security & Systems Management

·       Administer CorpPass access, including user access setup, modification, and termination.

·       Maintain secure and accurate records of access cards, lockers, and system permissions.

·       Oversee CCTV and security systems servicing and vendor coordination.

·       Support audits, investigations, and security reviews where required.

Office Operations & Facilities Management

·       Oversee daily office operations to ensure a safe, functional, and well-maintained workplace.

·       Manage office facilities, including equipment (e.g. vending machines), ensuring timely servicing and maintenance.

·       Coordinate with cleaning teams, pantry services, and vendors to support daily operations, events, and VIP requirements.

·       Supervise facilities support staff to ensure service delivery standards are met.

Reception, Access & Employee Services Support

·       Administer employee access requirements such as PSA passes, PSA Vehicle permits, and season parking applications and renewals, ensuring timely processing and accuracy.

·       Provide reception coverage where required, including visitor management, call handling, and courier coordination – as a coverer.

·       Serve as a key point of contact for employee administrative enquiries and support.

Financial Administration & Vendor Management

·       Raise and manage purchase requisitions, service POs, and blanket POs for admin related items in accordance with procurement guidelines.

·       Coordinate billing and payment processing with finance teams, ensuring proper documentation and tracking.

·       Support vendor sourcing, quotation comparison, and contract coordination.

·       Assist in budget tracking and cost monitoring for administrative functions.

Ticketing & Operational Governance

·       Manage and monitor administrative ticketing systems to ensure timely response, resolution, and closure of requests.

·       Escalate issues proactively and coordinate with relevant stakeholders to maintain service standards.

·       Ensure proper documentation and adherence to internal policies and procedures.

Meetings, Events & Executive Support

·       Support the setup and coordination of training sessions, meetings, and corporate events.

·       Provide administrative support for senior management meetings, including coordination of logistics and visitor arrangements.

·       Ensure meeting rooms and training facilities are well-prepared and restored post-usage.

Emergency Preparedness & Workplace Safety

·       Perform designated emergency response roles (e.g. Fire Warden & First Aider)

·       Support fire drills, evacuation exercises, and emergency preparedness planning.

·       Promote workplace safety and compliance with relevant regulations.

Continuous Improvement & Team Collaboration

·       Support the Admin Manager in driving office operations improvements and process enhancements.

·       Provide cross-coverage for administrative functions to ensure continuity of operations.

·       Contribute to building a responsive, service-oriented administrative team.

Requirements

·       Diploma or Degree in Business Administration or related discipline.

·       Minimum 2–4 years of relevant experience in office administration, facilities management, or employee services.

·       Proven ability to manage multiple operational areas with strong attention to detail.

·       Experience in vendor coordination, procurement processes, and facilities support will be an advantage.

·       Strong organisational, communication, and problem-solving skills.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to debbie@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09 PLUS Building, Singapore 049705

 Tel: 6950 9748

http://www.peopleprofilers.com

debbie@peopleprofilers.com

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376