Responsibilities

1. Data Entry & System Updates

• Perform PO and billing data entry into relevant systems and tracking files.
• Update and maintain PO, invoice and project tracking lists based on information provided by the team.
• Ensure data is complete, accurate and properly recorded.
• Assist with monthly data updates and basic cross-checking between system records and Excel files.
• Support data preparation for monthly and quarterly reporting.

2. Order & Billing Administrative Support

• Assist the team with PO booking and invoice administration.
• Check received PO information and supporting documents for completeness.
• Update the status of PO and billing activities in the tracking file.
• Assist with follow-up of missing information or documents through the assigned team member, with limited direct stakeholder interaction.
• Support basic tracking of transaction fee orders and billing activities.

3. Document Management

• Maintain and organize POs, invoices, acceptance documents and other supporting documents in the shared folders.
• Ensure documents are properly named, filed and easy to retrieve.
• Assist with scanning, filing and uploading documents where required.
• Support preparation and arrangement of documents for courier or physical submission.

4. Reporting & Administrative Support

• Assist with preparing Excel reports and data summaries for the Customer Service & Sales Operations team.
• Perform basic data checks, reconciliation and identification of missing information.
• Maintain project trackers and update action/status fields.
• Support administrative activities related to month-end and quarter-end closing.
• Assist with other routine administrative tasks assigned by the supervisor.

Requirements

• Diploma with experience in administration, data entry, customer service support or sales administration is preferred.
• Candidates with relevant internship or part-time administrative experience may also be considered.
• Good working knowledge of Microsoft Office, especially Excel
• Good knowledge of PowerPoint.
• Comfortable working with spreadsheets and large amounts of data.
• Good attention to detail and accuracy.
• Experience with Oracle, Microsoft Dynamics or other ERP systems is an advantage but not mandatory.
• MNC near One north MRT, 3 x a week

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to ashley@peopleprofilers.com 

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel:   6950 9753

EA Registration Number: R1111375

EA licence number 02C4944

EA Personnel: Lee Hui En Ashley