HR OPERATIONS EXECUTIVE 
Location: Ho Chi Minh City, Vietnam

About People Profilers

People Profilers is a leading recruitment and HR consulting firm in Ho Chi Minh, Vietnam. We provide a comprehensive range of HR services, including talent acquisition, executive search, and HR consulting, to help organizations attract, develop, and retain top talent.

Job Overview

We are looking for a HR Operations Executive (junior and Senior) to join our Regional HR Shared Services (HRSS) team. This role will primarily support monthly payroll processing, invoicing, and statutory compliance across multiple countries. You will play an important part in ensuring payroll accuracy and service quality while coordinating closely with finance and local HR teams.

This is a great opportunity for fresh graduates (or who waiting for graduation results) who want to start a career in HR operations and payroll.

Key Responsibilities:

• Support monthly payroll processing for assigned countries (salary computation, statutory contributions, and deductions).
• Ensure timely invoice drafting to clients for payroll, HR services, or Employer of Record (EOR) arrangements.
• Maintain updated employee compensation data and ensure accurate input into HRIS and payroll systems.
• Prepare relevant payroll documentation (e.g. payslips, tax forms, bank transfer templates).
• Assist with continuous process improvement for payroll accuracy, cost efficiency, and service quality.
• Ad hoc tasks being assigned by Operation manager.

Requirements

• Open for candidates waiting for Diploma or Bachelors degree.
• 0 - 3 year of working experience in HR, payroll, or admin-related roles (internship experience is a plus).
• Strong numerical skills and attention to detail.
• Fluent in English
• Able to handle confidential data with integrity.
• Proactive, willing to learn, and able to work with deadlines.

What We Offer

• Competitive salary and benefits package.
• Hands-on training and exposure to regional payroll operations.
• Opportunities for professional development and career growth in HR services.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a self-motivated and results-driven individual with a passion for HR operations, we would love to hear from you.

Join our team at People Profilers and make a difference in the lives of our clients and candidates. Apply now with Nachie at email an.nguyen@peopleprofilers.com

JOB-00473
We are looking for a proactive, detail-oriented, and service-minded Recruitment Operations Coordinator to join our growing team in Vietnam.

This role is ideal for candidates who enjoy coordinating recruitment activities, managing onboarding processes, supporting work pass and immigration matters, and ensuring smooth employee lifecycle administration. You will work closely with clients, candidates, and internal stakeholders across Southeast Asia to deliver high-quality recruitment and Employer of Record (EOR) services.

If you thrive in a fast-paced environment, possess strong organizational skills, and enjoy working with people and processes, we would love to hear from you.

Key Responsibilities

Client Onboarding & Sales Administration

• Prepare and issue fee proposals, Service Agreements, Service Level Agreements (SLAs), Master Service Agreements (MSAs), Statements of Work (SOWs), and Employment Contracts as assigned.
• Coordinate with internal stakeholders to ensure all client onboarding documentation is completed accurately and within agreed timelines.
• Maintain proper records and documentation of client agreements and supporting documents.
• Ensure compliance with internal processes and service standards.

Work Pass & Immigration Administration

• Collect, verify, and manage supporting documents required for work pass and immigration applications.
• Prepare and submit Employment Pass (EP), S Pass, Work Permit, visa, and other immigration-related applications through relevant government portals as assigned.
• Monitor application progress and liaise with relevant authorities regarding application status and queries.
• Provide regular updates to clients, candidates, and internal stakeholders.
• Track pass expiry dates and coordinate renewals, cancellations, and related compliance matters.

Recruitment & EOR Operations Coordination

• Maintain and update candidate records in the Applicant Tracking System (ATS).
• Coordinate interview scheduling between candidates and hiring managers.
• Format resumes and candidate profiles according to client requirements and company standards.
• Coordinate onboarding activities for EOR employees, including employment contract issuance, background screening, and document collection.
• Gather employee information and supporting documents required for payroll processing and employment setup.
• Liaise with payroll and HR operations teams to ensure accurate onboarding, payroll administration, statutory compliance, and employee benefits processing.
• Coordinate monthly timesheet collection and follow up with employees and clients on payroll-related matters.
• Support operational projects and other duties as assigned.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 1–3 years of experience in Recruitment Coordination, HR Operations, Staffing, Payroll Administration, Immigration Services, EOR, or Shared Services environments.
• Experience in recruitment agencies, HR outsourcing, payroll outsourcing, or EOR services will be an advantage.
• Strong organizational and multitasking skills with excellent attention to detail.
• Good communication and stakeholder management abilities.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Familiarity with ATS, or CRM platforms is preferred.
• Good command of written and spoken English.

Benefits

Compensation & Rewards

• Competitive salary package based on experience and qualifications.
• Performance bonus and annual salary review.
• 13th-month salary.
• Career advancement opportunities within a regional organization.

Learning & Development

• Exposure to regional operations across Singapore, Malaysia, Thailand, Indonesia, and Vietnam.
• Hands-on experience in Recruitment, EOR, Payroll, Immigration, and HR Operations.
• Training and development opportunities to enhance professional skills.
• Opportunity to work directly with regional leaders and multinational clients.

Employee Benefits

• Full Social Insurance, Health Insurance, and Unemployment Insurance contributions in accordance with Vietnamese labor law.
• Annual health check-up.
• Annual leave and public holidays as per labor regulations.
• Team-building activities, company events, and employee engagement programs
• Healthcare Package

Work Environment

• Dynamic, collaborative, and multicultural workplace.
• Exposure to regional projects and international business operations.
• Supportive team culture with opportunities to grow and develop your career.

📩 Interested candidates are invited to submit their updated CV to Ms. Nachie at an.nguyen@peopleprofilers.com

Only shortlisted candidates will be contacted.

Job Summary:
The Recruitment Manager will act as a key contributor to driving revenue growth by delivering tailored recruitment (I&M space) in Vietnam team. This role involves independently managing client relationships, identifying market opportunities, and leveraging expertise to provide comprehensive HR services. These services include Recruitment, Employer of Record (EOR), Payroll Outsourcing, HR Shared Services (HRSS), Consulting Services, Recruitment/Business Process Outsourcing (RPO/BPO), and Career Transition and Outplacement.

As a trusted advisor to clients, the Recruitment Manager will focus on fostering strong, long-term relationships and offering innovative HR solutions that meet diverse client needs.

Key Responsibilities:

• Develop and execute personalized strategies to meet clients recruitment and HR needs.
• Build and maintain strong relationships with clients, serving as a trusted advisor and HR solutions expert.
• Identify and pursue market opportunities to expand the client portfolio.
• Provide consultative guidance to clients on HR services, including Recruitment, EOR, Payroll Outsourcing, and more.
• Collaborate with internal teams to design and deliver tailored HR solutions.
• Represent the company at networking events, industry forums, and client meetings.
• Maintain an in-depth understanding of industry trends and market developments.

What Were Looking For:

• Proven experience in recruitment, Industrial & Manufacturing roles, or a related field within Vietnam.
• Strong business development and client management skills.
• Ability to work independently and excel in a client-focused, results-driven environment.
• Excellent communication, negotiation, and interpersonal skills.
• Expertise in providing innovative and tailored HR solutions.
• A proactive, self-motivated individual with a passion for delivering exceptional client service.

Why Join Us?
At People Profilers, we empower our consultants to work across industries, functions, and geographies, offering a full suite of HR services to best serve our clients. If you're looking for a role that emphasizes individual expertise, client relationships, and impactful solutions, we welcome you to join our team.