Executive Assistant to Head of School

An exciting opportunity awaits an experienced Executive Assistant to support the senior leadership of a well-established educational organisation.

This role is ideal for a proactive, resourceful professional who thrives in a dynamic environment and enjoys working closely with senior executives. If you take pride in staying one step ahead, managing competing priorities and driving operational excellence, we'd love to hear from you.

Key Responsibilities

• Provide high-level executive and administrative support to senior leadership.
• Coordinate schedules, meetings, travel arrangements and key appointments.
• Prepare professional reports, presentations, meeting materials and executive correspondence.
• Manage strategic initiatives and assist in tracking key projects from planning through implementation.
• Act as a trusted point of contact for internal and external stakeholders while maintaining the highest level of professionalism and confidentiality.
• Anticipate the needs of senior leadership, identify potential issues and proactively implement solutions.
• Support governance-related activities, including the preparation of meeting documentation where required.
• Contribute to process improvements and administrative efficiencies across the executive office.

What We're Looking For

The ideal candidate is someone who demonstrates initiative, exercises sound judgement and takes ownership of their work. Rather than waiting for instructions, you naturally identify what needs to be done and proactively deliver solutions. You are organised, adaptable and committed to providing exceptional executive support.

Skills & Competencies

• Ability to work independently with minimal supervision.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong project coordination and administrative capabilities.
• Sound analytical thinking and problem-solving skills.
• High level of professionalism, discretion and integrity.
• Excellent interpersonal skills with the ability to build strong working relationships.
• Confident managing stakeholders across different levels of the organisation.
• High emotional intelligence and excellent attention to detail.
• Forward-thinking approach with the ability to anticipate business needs.
• Continuous improvement mindset with a commitment to delivering high-quality outcomes.

Requirements

• Diploma or Degree in Business Administration, Management or a related discipline is preferred.
• At least five years of experience providing executive support to a CEO, Executive Director or other senior leadership role.
• Previous experience within the education sector, independent schools or similarly complex organisations will be an advantage.
• Experience coordinating cross-functional projects and executive initiatives.
• Advanced proficiency in Microsoft Office and other business productivity tools.
• Demonstrated experience preparing executive reports, presentations and senior management papers.
• Exposure to Board support, corporate governance or committee administration will be advantageous.

If you are an experienced Executive Assistant seeking a confidential opportunity to partner with senior leadership and make a meaningful impact, we encourage you to apply.

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to Sherry.Yeoh@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 6950 9741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Yeoh Xianni Sherry

Ref: JOB-00824

Responsibilities:

• Handle daily administrative and clerical tasks.

• Prepare, organize, and maintain documents and records.

• Perform data entry and ensure information is accurate and up to date.

• Answer phone calls, emails, and general enquiries.

• Coordinate meetings, appointments, and office schedules.

• Manage office supplies and liaise with vendors when required.

• Support various departments with administrative duties.

• Carry out other ad hoc tasks assigned by management.

Requirements:

• Minimum SPM/Diploma or equivalent.

• Prior administrative experience is an advantage.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Good communication and organizational skills.

• Responsible, detail-oriented, and able to work independently.

Primary Job Purpose:

·       Develop, implement and improve the department and product total quality system to ensure product specifications are met.

·       Facilitate quality improvement to the product and process by providing technical guidance in QE tools applications.

·       Perform system and or process audit to ensure quality system compliance.

·       Develop and implement preventive quality initiatives to achieve customer quality target.

·       Lead Material Review Board meeting on disposition of non-conforming material and drive for actions to resolve non-conforming case.

·       Monitor First Time Quality reviews and drive for improvement on top issues.

·       Respond on customer returns and drive for effective actions to address customer returns.

·       Drive for achieve customer satisfaction and meeting targets in customer scorecard.

Job Requirements:      

·       Degree in Electronics/Mechanical/Compute Engineering/Physics/Material Science.

·       Experience in a semiconductor or automotive electronics manufacturing environment is preferred.

·       Experience in application of quality engineering tools, Six sigma, quality system implementation (TS 16949/QS 9000/ ISO 9000), reliability or failure analysis will be an added advantage.

Responsibilities

• Responsible for supporting the growth and development of customer accounts through consultative solution selling, technical account support, and customer engagement.
• Working closely with the Product Support & Lifecycle Management, Engineering, IT Operations, and other internal stakeholders, develop an understanding of customers' operational requirements, recommend suitable technology solutions, and support the successful delivery of projects and services.
• Develop and maintain strong relationships with assigned customer accounts, supporting day-to-day account management and customer engagement.
• Understand customers' operational requirements and recommend suitable products, services, and solution enhancements to support their business needs.
• Participate in customer meetings, solution presentations, product demonstrations, workshops, and Proof-of-Concept (POC)activities to promote solutions.
• Identify and support opportunities for account growth through consultative engagement, solution-based selling, and value-added services.
• Prepare quotations, proposals, tender submissions, presentation materials, and other commercial documentation in collaboration with internal stakeholders.
• Work closely with the Product Support & Lifecycle Management, Engineering, IT Operations, Finance, and Project teams to develop, coordinate, and deliver customer solutions.
• Support contract renewals, account expansion opportunities, project handover, customer acceptance, and post-implementation follow-up to ensure customer satisfaction.
• Support equipment rental activities, including customer enquiries, quotations, deployment coordination, equipment returns, and related administrative activities where required.
• Maintain accurate records of customer engagements, quotations, opportunities, and sales activities.
• Represent company professionally during customer meetings, industry events, exhibitions, workshops, and technology showcases.
• Continuously develop product knowledge of emerging technologies to effectively support customer engagements.
• Perform any other duties and responsibilities assigned by the Reporting Manager or Management in support of the Company's business objectives.

Requirements

• Min Diploma or bachelor’s degree in engineering, Telecommunications, Information Technology, Electronics, Computer Science, or a related discipline with 2- 4 years of experience in Account Management, Technical Sales, Pre-Sales, Solution Sales, Sales Engineering, or customer-facing technical roles
• Strong attention to detail, particularly in preparing quotations, proposals, and tender documentation.
• Customer-focused with a consultative and solution-oriented mindset.
• Strong analytical and problem-solving abilities.
• Good organizational skills with the ability to manage multiple priorities.
• Self-motivated, proactive, and eager to learn new technologies.
• Able to work independently as well as collaboratively in a cross-functional environment.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Interested applicants may wish to email your resume in a detailed Word format to cindy.char@peopleprofilers.com

We regret that only shortlisted candidates will be notified.

Cindy Char Sin Yi

cindy.char@peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1765345

People Profilers Pte Ltd

Tel: 69509736

20 Cecil Street 08-09 Singapore 049705

Responsibilities

• Responsible for leading financial planning, budgeting, forecasting, management reporting, and business performance analysis.
• Partners closely with business leaders to provide financial insights, support strategic decision-making, and drive financial performance across the organization.
• To develop financial models, monitoring key performance indicators (KPIs), and improving financial planning processes.
• Perform timely and accurate preparation, review and consolidation of financial results for the Company in accordance with SFRS and Group Policies.
• Lead and support the annual budgeting process and periodic forecasting cycles.
• Develop and maintain long-range financial plans aligned with business objectives.
• Prepare monthly, quarterly, and annual financial forecasts.
• Analyse financial results against budgets and forecasts, identifying key variances and business drivers.
• Review project costing and financial performance of the projects and business units to drive the Company towards toward meeting the corporate and financial objectives.
• Recommend actions to improve financial performance and operational efficiency.
• Support and manage treasury functionality which include but not limited to preparation of periodical cash flow analysis, forecast and funding requirements, management of cash flow and payments, working with the business operations and corporate treasury to support banking negotiable instruments such as bankers’ guarantee and/or letter of credits (if necessary) etc., tracking, analysis and management of forex exposures.
• Deliver timely and accurate financial reports, dashboards, and management presentations.
• Monitor and analyze key business metrics, trends, and KPIs.
• Partner with department heads and senior leadership to support business planning initiatives.
• Prepare executive-level presentations and board reporting materials.
• Ensure consistency and accuracy of financial reporting across business units.
• Co-ordinate and work with accounting team and business operational team to liaise with auditors on quarterly reviews, interim and full year audit.
• Work with Group Tax team, external tax consultants and accounting to prepare periodical tax computation, and/or managing the tax provisions of the Company.
• Assist, review, advise and oversee the daily finance operations
• Improve budgeting, forecasting, and reporting processes through automation and standardization.
• Undertake other assignments or participate in adhoc projects as may be assigned

Requirements

• Bachelor's degree or related professional qualification in Finance/Accounting, or a related field
• Min 7–10+ years of progressive experience in FP&A, corporate finance, consulting, or related finance functions.
• Strong knowledge in financial planning, budgeting, forecasting, management reporting, and business performance analysis
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All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Interested applicants may wish to email your resume in a detailed Word format to cindy.char@peopleprofilers.com

We regret that only shortlisted candidates will be notified.

Cindy Char Sin Yi

cindy.char@peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1765345

People Profilers Pte Ltd

Tel: 69509736

20 Cecil Street Singapore 049705

Human Resource Responsibilities

• Handle full spectrum of HR functions including recruitment, onboarding, confirmation, resignation, and offboarding.
• Prepare employment contracts, HR letters, and maintain employee records.
• Process monthly payroll, overtime, leave records, and attendance.
• Administer employee benefits, insurance, work passes, and medical claims.
• Coordinate training arrangements and maintain training records.
• Support performance appraisal and employee engagement activities.
• Ensure compliance with company policies and Singapore MOM regulations.
• Liaise with government agencies and external vendors when required.

Administrative Responsibilities

• Manage office administration and general office maintenance.
• Purchase and maintain office supplies, pantry items, uniforms, and PPE.
• Coordinate company events, meetings, and staff welfare activities.
• Handle incoming calls, emails, courier services, and filing systems.
• Arrange air tickets and hotel bookings for staff travelling overseas for business purposes.

Requirements

• Diploma or relevant qualification in Human Resource, Business Administration, or related field.
• Minimum 1–3 years of HR/Admin experience, preferably in manufacturing or precision engineering industry.
• Familiar with MOM regulations and payroll processing. Knowledge of Info tech will be added adavantage.
• Proficient in Microsoft Office applications.
• Good communication, organizational, and multitasking skills.

If interested, please submit your updated resume in Word format by using the Apply button.

Alternatively, please email resume to che••••••••••@peopleprofilers.com (click to view).

We regret that only shortlisted candidates will be notified.

EA Personnel Name: Ding Xin Er

EA Personnel No.: 02C4944

EA License No.: R22106669