Job Summary

We are seeking a highly organized and proactive Administration Assistant Section Manager to join our dynamic team in Indonesia. This permanent position requires a detail-oriented individual who can efficiently manage administrative operations, support various departments, and contribute to a smooth and productive work environment. The successful candidate will play a crucial role in ensuring the effective functioning of our administrative section, overseeing assistants, and implementing best practices.

Key Responsibilities

• Oversee and manage the daily operations of the administration section, ensuring efficiency and compliance.
• Supervise, train, and mentor administrative assistants, fostering a collaborative and high-performing team.
• Develop and implement administrative policies and procedures to improve workflow and productivity.
• Manage office supplies and equipment inventory, ensuring optimal stock levels and timely procurement.
• Coordinate meetings, appointments, and travel arrangements for senior management and various departments.
• Prepare reports, presentations, and correspondence, ensuring accuracy and professional presentation.
• Handle confidential information with discretion and maintain organized filing systems (both physical and digital).
• Act as a primary point of contact for internal and external stakeholders regarding administrative matters.
• Assist in budget management for the administrative section, tracking expenses and identifying cost-saving opportunities.
• Ensure a clean, safe, and well-maintained office environment.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Relevant professional certifications in office administration or project management are a plus.

Required Skills

• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong leadership and team management capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills in Bahasa Indonesia and English.
• High level of accuracy and attention to detail.
• Problem-solving skills and ability to work under pressure.
• Discretion and ability to handle confidential information.

Preferred Experience

• Minimum of 5 years of experience in an administrative role, with at least 2 years in a supervisory or section manager position.
• Familiarity with enterprise resource planning (ERP) systems or office management software.
• Experience working in a multinational company environment.

Additional Requirements

• Proficiency in Bahasa Indonesia and English (both written and spoken) is mandatory.
• Willingness to work occasional extended hours to meet deadlines.
• Ability to adapt to a fast-paced and evolving work environment.